Free Carrier (FCA) Guide: Delivery Duty, Risk Transfer Costs
1106 reads · Last updated: February 9, 2026
Free carrier is a trade term dictating that a seller of goods is responsible for the delivery of those goods to a destination specified by the buyer. When used in trade, the word "free" means the seller has an obligation to deliver goods to a named place for transfer to a carrier. The destination is typically an airport, shipping terminal, warehouse, or other location where the carrier operates. It might even be the seller's business location.The seller includes transportation costs in its price and assumes the risk of loss until the carrier receives the goods. At this point, the buyer assumes all responsibility.
Core Description
- Free Carrier (FCA) is an Incoterms rule that defines the exact handover point where the seller delivers goods to a buyer-nominated carrier.
- The named place in Free Carrier (FCA) determines who pays which pre-carriage costs, and precisely when risk transfers from seller to buyer.
- Most Free Carrier (FCA) disputes come from vague locations, unclear loading duties, and missing proof of carrier receipt, errors that can become expensive quickly.
Definition and Background
What Free Carrier (FCA) Means
Free Carrier (FCA) is an Incoterm where the seller completes delivery by handing the goods to a carrier (or another party) nominated by the buyer at an agreed named place. "Free" means the seller covers cost and effort up to that named place, not that shipping is free.
Why the "Named Place" Is the Center of FCA
In Free Carrier (FCA), the named place can be:
- the seller’s premises (e.g., seller’s warehouse loading bay), or
- a logistics node (airport cargo terminal, port container yard, rail terminal, freight forwarder warehouse).
That location determines:
- delivery completion,
- risk transfer moment, and
- frequent add-on charges (terminal handling, waiting time, gate fees).
How FCA Evolved in Modern Logistics
Free Carrier (FCA) became more widely used as containerization and multimodal shipping made "on-board vessel" handover less practical for many exporters. FCA provides a cleaner handoff concept: the carrier takes charge at a defined point, which is easier to document and align with operational reality.
Calculation Methods and Applications
Incoterms including Free Carrier (FCA) are not "pricing formulas", but investors and business operators often need a structured way to estimate landed cost sensitivity and margin exposure created by the handover point.
A Practical Cost Mapping (No Complex Formulas)
A common internal approach is to split logistics-related cash costs into three layers:
| Layer | Typical items | Usually paid by under Free Carrier (FCA) |
|---|---|---|
| Pre-carriage to named place | export packing, local trucking, export clearance fees, origin handling to reach handover | Seller |
| Main carriage and transit | ocean, air, rail freight, fuel surcharges, transit handling | Buyer |
| Destination and final mile | import clearance, duties, taxes, destination terminal charges, inland delivery | Buyer |
This mapping helps teams compare supplier quotes fairly. A product that looks cheaper under Free Carrier (FCA) may shift meaningful costs to the buyer (or the buyer’s logistics budget), affecting gross margin analysis.
Why FCA Matters to Financial Analysis (Operational-to-Financial Link)
In many businesses, Free Carrier (FCA) influences:
- who carries inventory-in-transit risk after carrier receipt,
- claim recovery and delay costs (which can hit operating expenses),
- working-capital timing when delivery confirmation triggers invoicing milestones.
Application Example: Margin Sensitivity to "Named Place"
If two suppliers quote the same unit price under Free Carrier (FCA) but one requires delivery to an inland terminal 200 km away, the seller’s pre-carriage cost is higher and may be embedded in price. Over repeated shipments, that difference can materially change procurement cost benchmarks, especially for bulky, low-margin goods.
Comparison, Advantages, and Common Misconceptions
FCA vs. FOB vs. EXW (Beginner-Friendly Summary)
| Term | Where delivery happens | Risk transfers when | Practical note |
|---|---|---|---|
| Free Carrier (FCA) | at buyer-nominated named place to carrier or agent | when carrier takes charge at named place | flexible for containers and multimodal |
| FOB | at port, when goods are on board the vessel | on-board vessel | mainly for non-container sea cargo |
| EXW | at seller’s premises, typically before loading | very early | buyer handles export-side tasks in many setups |
Advantages of Free Carrier (FCA)
- Clear operational switch point when drafted well (exact named place plus proof of receipt).
- Buyer can centralize freight procurement and negotiate main carriage.
- Seller limits exposure after delivery at the named place.
Limitations and Trade-Offs
- Buyer assumes risk after carrier receipt, which can be earlier than many expect.
- Buyer must manage carrier nomination, booking, and insurance decisions.
- Ambiguity about loading and terminal charges can create costly disputes.
Common Misconceptions (The Ones That Cost Money)
"Free" means shipping is free
Free Carrier (FCA) does not reduce the total logistics bill. It defines who pays what up to the named place.
Risk transfers at destination
Under Free Carrier (FCA), risk transfers at the named place when the carrier (or buyer’s agent) takes charge, not at arrival.
FCA is "basically FOB"
For container shipments, Free Carrier (FCA) often reflects the real handover earlier than vessel loading. Treating FCA like FOB can leave the wrong party uninsured at the wrong time.
Practical Guide
Step 1: Write the FCA Term Like an Address, Not Like a City
Avoid vague wording such as "FCA Rotterdam" or "FCA airport". Use:
- facility name,
- terminal or warehouse identifier,
- gate or cargo desk (when relevant),
- Incoterms version (e.g., Incoterms 2020).
Example style: "Free Carrier (FCA) - Frankfurt Airport, Cargo Terminal 2, Building XX, Incoterms 2020."
Step 2: Decide and State Who Loads (Especially at Seller Premises)
A frequent friction point in Free Carrier (FCA) is whether the seller must load the goods onto the buyer’s collecting vehicle when the named place is the seller’s premises. Put it in writing:
- "Seller loads" (forklift, labor, and loading risk on seller), or
- "Buyer loads" (buyer’s carrier manages loading and assumes related risk).
Step 3: Define Acceptable Proof of Carrier Receipt
Free Carrier (FCA) works best when the risk-transfer moment is easy to verify. Common evidence includes:
- carrier receipt with timestamp,
- terminal gate-in record,
- forwarder’s warehouse receipt (if the buyer nominated the forwarder as the receiving party).
Step 4: Build a Cost Checklist to Prevent "Invisible Fees"
Even under Free Carrier (FCA), origin-side charges can be unclear. Agree who pays:
- terminal handling at origin,
- security screening fees,
- appointment booking charges,
- waiting time or detention at pickup,
- storage if the buyer’s carrier misses the slot.
Case Study (Hypothetical Scenario, Not Investment Advice)
A U.S. industrial distributor buys machine components from a supplier in Germany under Free Carrier (FCA) "Hamburg Container Yard". The buyer appoints a forwarder and books ocean freight.
Problem: the contract only states "FCA Hamburg", with no terminal specified. The cargo is delivered to a different yard than the forwarder’s booking, triggering re-handling and storage fees totaling \$1,250, plus 2 days of delay. Since risk transferred when the cargo was accepted at the yard, the buyer also faced a claim dispute when moisture damage was discovered later at destination.
Fix: in later shipments, the parties used a precise named place, required a gate-in record as proof of delivery, and listed which origin terminal charges were included in the seller’s price.
Resources for Learning and Improvement
Primary Standards and Rules
- International Chamber of Commerce (ICC) Incoterms® guidance for Free Carrier (FCA), including explanatory notes and delivery-location logic.
Customs and Compliance References
- National customs authority guidance on export declarations, security filings, and documentation acceptance (use the jurisdiction relevant to the shipment lane).
Logistics Operations References
- Carrier and freight forwarder acceptance rules for terminals and warehouses: cutoff times, appointment systems, and what counts as "received".
Trade Finance Documentation References
- Banking standards for documentary requirements (e.g., rules used in letters of credit) to avoid mismatches between Free Carrier (FCA) delivery evidence and payment document expectations.
FAQs
What is Free Carrier (FCA) in one sentence?
Free Carrier (FCA) means the seller delivers goods to a buyer-nominated carrier (or agent) at a named place, and risk transfers at that handover point.
Who pays for shipping under Free Carrier (FCA)?
Typically, the seller pays costs up to delivery at the named place, and the buyer pays main carriage and destination-side costs after carrier receipt.
When does risk transfer under Free Carrier (FCA)?
Risk transfers when the goods are delivered to the carrier (or nominated party) at the named place. This is the core legal and operational switch.
Why do people get the "named place" wrong?
Because they write a city or port name instead of a specific facility or terminal, which creates ambiguity about where delivery is completed and what fees apply.
Is Free Carrier (FCA) suitable for container shipments?
Yes. Free Carrier (FCA) is often preferred for containerized moves because the seller typically cannot control (or document) the exact moment the container is loaded on board a vessel.
What happens if the buyer’s carrier is late or does not show up?
Costs such as waiting time or storage can arise, and responsibility depends on contract wording and local practices. A clear pickup window and escalation process can reduce operational uncertainty.
What proof should a seller keep under Free Carrier (FCA)?
A timestamped carrier or terminal receipt that shows the goods were accepted at the named place, plus matching invoice and packing list data.
Conclusion
Free Carrier (FCA) is best understood as a "handover design" tool. It defines where delivery occurs, when risk transfers, and which side controls the main carriage. The practical success of Free Carrier (FCA) depends less on the acronym and more on execution: precise named place wording, clear loading responsibility, documented carrier receipt, and an itemized view of fees around the handover point. When those elements are well-defined, FCA can become more predictable for operations and easier to analyze financially with fewer hidden logistics charges.
